You don’t have to send ten different versions of the same file back and forth. Our favorite feature of Google Drive? Real-time collaboration on Google Docs, Slides, and Sheets. 3) Work on the same file at the same time Once you confirm the recipients, an email is sent to let them know you have shared a document with them. After adding the recipient’s email, you can include a note to give that user some notice about an action they need to take, or a description of what the document is for. Email InvitesĮmail invites are more secure as you retain control over who can access your document and what each person has access to do.
Make sure this is what you want to do before saving with this setting. NOTE: Setting link sharing to “On – Public on the web” will set the document to be discoverable in Google’s search engine. If you hit the “More…” section in the viewer access drop down, it’ll bring up a list of more options for link sharing, like only allowing people from your organization to see it, or needing access and the link to access the document. If you want to avoid this, you can set specific access to people who have the link.
Assume that anyone with a link might accidentally forward it to the wrong person and that a total stranger might be able to read it. Links should only be used for quick sharing of non-confidential or non-sensitive information. There are two ways to share your document: add each authorized user’s email in the box after hitting share, or copy a link that can be forwarded and opened by anyone who has the link.
Once a person is given access to a file, they may also be changed from a viewer or editor to an owner of the file.
Every user starts off with 15GB of free storage but can expand to 100GB or 1TB for $1.99 or $9.99 a month respectively. If your business already has Gmail, you’ll likely also have a Drive directory already set up. Head to Google’s Sign Up page to make a Gmail account.
How to Share Files on Google Driveįirst, you need a Google account. While there are hundreds of topics we can cover on G Suite, in this post, we’ll focus on how to share files on Google Drive.